ORDINANCE NO. 324
AN ORDINANCE OF THE TOWN OF SOUTH PRAIRIE, PIERCE COUNTY, WASHINGTON ESTABLISHING THE DUTIES, RESPONSIBILITIES, REQUIRED SKILL, KNOWLEDGE, ABILITIES, EDUCATION, AND EXPERIENCE OF THE TOWN CLERK/TREASURER.
Whereas, the description of the duties and responsibilities of the town clerk/treasurer under Washington law needs further clarification, and
Whereas, the town desires to clarify the duties, responsibilities; establish required skills, knowledge, abilities, education, and experience of the town clerk/treasurer, and
Whereas, establishment of the above will enhance public service and therefore enhance public health, safety, and welfare.
Now, therefore, the Town Council of the Town of South Prairie, Pierce County, Washington do ordain as follows:
Section 1: There is hereby established the position of town clerk/treasurer, which position shall be appointed by the mayor and confirmed by the town council.
Section 2: The duties and responsibilities of the town
clerk/treasurer shall be:
1. Prepares and maintain financial journals and ledgers of receipts and disbursements.
2. Works with the mayor in preparing the annual operating budget in keeping with prescribed guidelines.
3. Prepares and posts the regular town payroll, issues payroll checks, prepares payroll reports and prepares, records and makes bank deposits and quarterly payroll tax reports.
4. Follows established utility billing procedures, and bills, collects and records payments.
5. Prepares monthly revenue expenditure reports and distributes to the mayor and the town council.
6. Advises the mayor and council of all matters pertaining to the financial conditions of the town.
7. Collects and presents financial investment information to the mayor and town council.
8. Supervised part-time clerical help when needed by the town.
9. Issues and maintains records of licenses and permits and informs the mayor immediately of any problems in these matters.
10. Works with the mayor in assembling and distributing council meeting agendas. Delivers council packets to council members at lease 48 hours prior to regularly scheduled council meetings.
11. Attends council meetings and records and transcribes meeting minutes. Prepares and presents a clerk/treasurer report at council meetings.
12. Organizes and prepares a variety of periodic financial reports required by various agencies and town council.
13. Works with state auditors during biennial audit.
14. Performs related duties as required.
15. Communicates regularly with the mayor per the mayor's instructions.
16. Must be knowledgeable of Public Information and Disclosure Act and Privacy Acts.
Section 3: The required skills, knowledge and abilities of the town clerk/treasurer shall be:
1. Knowledge of bookkeeping principles, practices and techniques.
2. Skill in organizing and assembling and preparing various financial and administrative records and reports.
3. Skill in explaining the content and implications of financial reports to non-financial specialists.
4. Ability to communicate effectively, both orally and in writing.
5. Ability to work effectively with others in the government and with the public.
6. Highly self-motivated and well organized.
7. Knowledge and ability to work with the Washington State Bar Accounting System.
8. Ability to work with A.S.P. or Eden Computer System. Section 4: The required education and experience of the town clerk/treasurer shall be:
High school graduation and two years experience as a bookkeeper, preferably for a local government, or any combination of training and experience that provides the required skills, knowledge, and abilities.
Section 5: If any provision of this ordinance is held invalid or unenforceable for any reason, the remaining provisions shall remain in full force and affect.
Mayor Dale P.
Section 6: This ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as required by law.
Approved as to Form:
Michael J. Reynolds Town Attorney